Outdoor events of any size usually require portable restrooms. While this seems easy to plan for, there are several mistakes that even the most experienced event organizers can make. These issues center around booking restrooms, placement of the restrooms, & the types of restrooms that are rented. The following tips will run you through some of the common mistakes event organizers make, & how to avoid them.
1. ) Ordering too few portable restrooms
We all know budgets get tight, and organizers are usually looking to cut costs. You may think ordering fewer restrooms is an easy way to save money, but this assumption is incorrect. The Portable Sanitation Association International (PSAI) recommends that you rent one portable restroom for every 100 guests at your event. This means if you are expecting 2,000 people to attend your event, you should rent 20 portable restrooms. You may even need to rent more if your event lasts all day, and many attendees will be staying long periods of time. You also want to consider if alcohol is being served at your event, since we all know alcohol consumption means more trips to the restroom.
2. ) Putting all restrooms in only a few locations
We have all attended an event where there are large banks of portable restrooms in one central location but very few additional locations. This is a mistake that can be easily made. Think about the layout of your event, and how people will flow through it. Place a few by the entrance, and then spread larger amounts by the foodservice areas and locations with high traffic. Lastly, don’t forget to place some by the exit. The last thing that you want people to remember is an over-used portable restroom.
3.) Not providing adequate sanitation offerings
If your event doesn’t have any stationary restrooms, you may want to consider going a little further than providing just standard portable restrooms. You may want to think about the final experience of the attendees when deciding what types of sanitation offerings you will rent. If your event centers around food, you may want to provide hand-washing stations. Your customers may not want to eat food with their hands after using a portable restroom that provides only hand sanitizer. This may lead them to spend less money.
4.) Not booking far enough in advance
You should make sure to book your portable restrooms at least eight weeks in advance of your event. This will give your provider plenty of time to ensure all equipment will be available. It also gives you more time to figure out your placement plan and schedule. When the big day gets close, the last thing you want to worry about is portable restrooms.
5.) Choosing price over service
You’ve always heard that you get what you pay for, and portable restrooms are no different. When you go out for your restroom bid, there may be one company that comes in drastically cheaper than other providers. Seems great right? However, these providers may achieve this low pricing by using sub-par equipment, or not paying their workers fair wages. You are better off going with a company that is attentive and can provide your attendees with the best experience possible.